The 22nd International Conference on Ubiquitous Robots
Texas A&M University, College Station, Texas, USA, June 30 – July 3, 2025
The 22nd International Conference on Ubiquitous Robots (UR 2025) will be held in College Station, Texas, USA, from June 30 to July 2, 2025. Since its inception in 2004, UR has grown into a prominent mid-size robotics conference, uniting researchers from around the globe who share the vision of integrating robots into everyday life to connect and empower humanity. As robotics stands at the crossroads of multiple disciplines, UR 2025 welcomes contributions from across the foundational spectrum-design, perception, manipulation, mobility, interface, and intelligence- as well as various application domains, including healthcare, security, defense, disaster response, agriculture, construction, manufacturing, and more.
Texas A&M University is located in College Station, Texas; the heart of Aggieland and the home of Texas A&M University. An energetic and innovative community filled with almost endless possibilities. Its authentic, friendly people and unique experiences make you feel genuinely welcome. Those who study, research, and teach at Texas A&M use their skills on campus and beyond to foster a productive climate of innovation and creativity. Our many fine restaurants, stores, and hotels reflect that environment. Our industries are cutting edge, and our leaders are entrepreneurial- just like the university.
We accept papers for oral presentations and extended abstracts for workshops and late-breaking results. Please find more information about deadlines and author instructions.
Find information about College Station, international travel, conference venue, nearby hotels, restaurants, and local attractions. The conference registration site will open soon.
The conference will have technical sections on broad robotics topics and workshops on emerging robotics trends and industry partnership. Tentative program will be available soon.
We have distinguished, renowned plenary speakers confirmed to join UR2025. Please find more information about these speakers and learn more about their exciting research.
[Panel Announcement] “Robots with Us” @ conference banquet on 7/1, moderated by Prof. Luis Sentis from the University of Texas, Austin.
We are excited to announce a special panel discussion, “Robots with Us,” to be held during the conference banquet at UR 2025. This thoght-provoking session will explore the evolving relationship between humans and robots – from historical milestones to current applications, and forward into a future of human-robot co-living.
Bringing together distinguished experts across robots, ethics, design, and human-robot interaction, the panel will examine how robots have transitioned from industrial tools to everyday companions and collaborators. Discussions will cover societal acceptance, technological breakthroughs, ethical implications, and what it truly means to co-live with robots in our homes, workplaces, and communities.
Join us for an inspiring event of diaglogues and reflectiosn as we envision a world where robots are not just among us – but with us.
Distinguished panelists will be announced soon. Please note that conference registration with a banquet ticket is required to attend this event.
Date/time: July 1st, 6PM | Location: Grand Ballroom at Texas A&M Hotel and Conference Center
The conference will be held at Texas A&M Hotel and Conference Center located on the beautiful and historic Texas A&M campuse. Housed in a striking glass tower across from Kyle Field and near the Memorial Student Center. It is within walking distance or has bus route to major campus locations. Please use the link below to book your room at a special conference rate.
NEARBY AIRPORTS:
Easterwood Airport (CLL): Located just 10 minutes by car from the conference venue, Easterwood Airport offers daily nonstop flights by American Airlines to and from Dallas/Fort Worth International Airport (DFW). If you are traveling from overseas or out of state, you can book a connecting flight to CLL through DFW.
George Bush Intercontinental Airport (IAH): Located approximately 1 hour 20 minutes by car from the conference venue, IAH is the nearest major international airport to College Station and offers a wide range of domestic and international flights. Suttle service is available for around $55, providing direct pick up at the arrival terminal and drop-off at your hotel. For reservations, please visit Ground Shuttle.
Austin-Bergstrom International Airport (AUS): Located approximately 1 hour 50 minutes by car from the conference venue, AUS offers extensive domestic and international flight options. While there is no direct shuttle service to College Station, rental or rideshare options (e.g., Uber, Lyft) provide conveninent and flexible transportation.
Dallas/Fort Worth International Airport (DFW): Located approximately 2.5 hours by car from the conference venue, DFW is one of the largest airports in the United States. There are several direct flights from South Korea (by Korean Airline, Asiana, American Airlines). Rental cars are available at the airport for direct travel to College Station. Alternatively, conencting flights to CLL are available.
VISA / TRAVEL SUPPORT:
If you are a speaker or an invited participant who need an invitation letter for your VISA application, please contact the conference secretary via email. The email address is provided at the bottom of this page under the KROS logo.
At least one author of a paper must register by April 30, in order for the paper to be included in the conference program and the UR 2025 Proceedings.
REGULAR registration includes access to all technical sessions, exhibitions, conference banquet on 7/1, breakfast, coffee breaks and lunch on both 7/1 and 7/2, and the electronic copy of the proceedings.
A banquet ticket is included in the REGULAR registration only, but the tickets can be purchased at $150/person.
All workshop attendees are expected to register for the conference, adding the “Plus Workshop” option. Those who wish to attend the workshop only, please select “Workshop-Only” registration option. (*Worship registration fees remain the same even after the early-bird registration due date.)
Member registration fees are applicable to regular and student members of The Korea Robotics Society (KROS), IEEE, the Robotics Society of Japan (RSJ), and the Chinese Institute of Measurement Technology in Mechanical Engineering (CIMTME).
Registration is required for all accepted papers to be included in the conference program and the UR 2025 Proceedings. An author with REGULAR registration may present more than one paper at an additional fee of $250 per paper. An author with STUDENT registration can present only one paper.
Regular papers are limited to six (6) pages without page charge, and up to eight (8) pages with page charge; each page beyond six pages will be charged $150 (USD) per page.
A STUDENT registration option requires a full-time student status at a degree-granting program at a university.
Unparalleled Brand Exposure: Your brand will be prominently features in conference materials and on our website. You will be connected to a diverse and engaged audience of over 200 attendees.
Networking Opportuities: You will gain exclusive access to top-tier researchers, industry leaders, and potential clients. The conference will host a networking event inviting all sponsors and curated attendees for direct networking and interaction.
Customizable Sponsorship Packages: We offer a range of sponsorship options and are happy to work with you to create a pacakge that aligns with your marketing objectives and budget.
If you are interested in participating in UR 2025 as a sponsor, please fill out the online application form by April 30, 2025. All sponshorhip fees are non-refundable and must be paid in full by May 15, 2025.
Authors of the accepted paper must submit their final manuscript in a PDF file through PaperPlaza no later than May 5, 2025. Authors can update the manuscript, including the paper title, author list, number of pages, abstract, references, etc. The final manuscript needs to include reviewers’ comments and meet the standard IEEE double-column format required for publications of the conference proceedings and the IEEE Xplore Digital Library. Please note that only accepted regular papers will be published in the UR 2024 IEEE Xplore.
At least one of the authors must register by May 5, 2025, for inclusion in the technical program and the proceedings. Click here for registration.
The length of a regular paper is limited to 6 pages in A4 or letter size, including text, figures, tables, acknowledgements, references, etc. Up to 8 pages are permitted for upload, and you are requested to pay an additional page charge of $150 per page.
As for the regular papers, please follow the instructions below for the IEEE Xplore Digital Library in the process of final manuscript submission.
1. All final papers must be in IEEE Xplore® compatible PDFs and validated on PaperPlaza for publication in the IEEE Xplore Digital Library. Please refer to IEEE PDF eXpress details, here.
2. To process the copyright transfer for a regular paper, follow the “Copyright Transfer” link, and you will be taken to the IEEE copyright transfer site (IEEE eCP) in a new window. Follow the steps as described on the IEEE eCP pages and ensure that the paper title and author list are correct before you perform the copyright transfer.
Important Dates
February 14, 2025-> March 8, 2025 (11:59PM in US Pacific Time)
Regular Papers & Work-In-Progress (WIP) Extended Abstracts Due (extended)
March 28, 2025 -> April 11, 2025
Workshop & Tutorial Proposals Due Submission instruction: Please use the workshop/tutorial proposal template and send the completed proposal in PDF to ur@kros.org. with the subject line, stating “UR 2025 Workshop (or Tutorial) Proposal.”
April 4, 2025 -> April 18, 2025
Acceptance Notification for regular & WIP papers/proposals
April 11, 2025 -> April 28, 2025
Late Breaking Results Extended Abstract Due
April 30, 2025 -> May 5, 2025
Final Manuscripts Due for All Accepted Papers and Extended Abstracts
April 30, 2025 -> May 5, 2025
Early Bird Registration Due
Instructions on Paper Preparation
All papers must be written in English and submitted electronically via ras.papercept.net in one of the following two submission categories. All papers and abstracts will be reviewed in a single-blind format.
Regular Papers (4-8 pages): Prospective authors are invited to submit high-quality papers for oral presentation, and the accepted papers will be included in Ubiquitous Robots IEEE Xplore Conference Proceedings subject to meeting IEEE Xplore’s scope and quality requirements. Papers over 6 pages will be subject to an extra page charge ($150/page) for up to two additional pages permitted.
Work-in-Progress Extended Abstracts (2-4 pages): The conference seeks contributions from a broad set of on-going works for poster presentation with active interaction possible at the conference. Accepted papers will be included in the conference proceedings for distribution to the conference participants. However, work-in-progress papers will not be uploaded to the IEEE Xplore Digital Library, and the authors retain the copyright.
Late-Breaking Results Extended Abstracts (2-4 pages): The conference seeks contributions from late-breaking results for poster presentation with active interaction possible at the conference. Accepted papers will be included in the conference proceedings for distribution to the conference participants. However, work-in-progress papers will not be uploaded to the IEEE Xplore Digital Library, and the authors retain the copyright.
Paper Templates and Online Submission: Authors should prepare their papers based on template provided by IEEE (LaTex template or Microsoft Word template). All papers must be written in English and submitted electronically in A4 or US Letter PDF format.
